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STATUTORY MEETING551

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1 STATUTORY MEETING on 2nd May 2010, 8:24 pm

cssoumitra


Can anyone please give me sample documentation for a Statutory meeting u/s 165?
(Notice, Agenda, Minutes, Statutory Report, etc.)

2 Re: STATUTORY MEETING on 19th January 2012, 5:31 pm

csravinderkaur


dear soumitra ji,
i am providing the required documents for holding statutory meeting .

thanks


CERTIFIED COPY OF THE BOARD MEETING OF M/S …….. LIMITED HELD ON…………….. OF THE COMPANY AT ITS REGISTERED OFFICE AT ………..A.M HELD FOR APPROVING STATUTORY REPORT AND FOR CALLING STATUTORY MEETING

RESOLVED THAT the statutory meeting of the company be held on……………at………and that the company secretary is hereby directed to give notice to the members along with a copy of a statutory report.
“RESOLVED FURTHER THAT the statutory report of the company as set out which has been initialed by the chairman be and is hereby approved.

RESOLVED FURTHER THAT : that Mr. …….. managing director and Mr.……… director respectively of the company be and is hereby authorized to certify the same as correct and after it is so confirmed directed the company secretary to forward the same to the auditors for certification as required u/s 165(4) of the Companies act 1956.






DATE : FOR:…………………………………
PLACE:




NOTICE OF STATUTORY MEETING
Name of company:
Registered office:
Notice is hereby given that the statutory meeting of ………………LTD. will be held on………….. at the Registered Office of the company at ……….. to transact the following items of special business.


1. To consider and approve the statutory report made up to…………………………………
2. To consider the appointment of branch auditors.



The statutory report dated……………. is enclosed


Place: for:………………………..LTD
Date: Sd/……………………….
Minutes of statutory meeting
Name of Company
Registered Office
Minutes of the statutory Meeting of ………………Limited Held on ………….AT ……… AM At the Registered Office Of the company.
Present:
1. …………………..
2. ………………………
Chairman
……………… was elected the chairman of the meeting and accordingly he equipped the chair.
Quorum

After satisfying that That quorum is present chairman will declare the meeting duly constituted and proceed to proceedings.


Welcome
The chairman will welcome the members for the statutory meeting and called the meeting to order.


ITEM NO.1-statutory report

Proposed by Mr. M
Seconded by Mr. N

The following resolution was put to vote as an ordinary resolution:
“Resolved that: the statutory report of the company laid before the meeting be and is hereby approved and adopted .”
The chairman will put the motion for discussion and thereafter declared on show of hands that the aforesaid resolution carried unanimously.

ITEM NO.2- Appointment of branch auditor

Proposed by Mr. M
Seconded by Mr. N

The following resolution was put to vote as an ordinary resolution




“RESOLVED THAT M/S……………………chartered accountants be and is hereby appointed as branch auditors , to audit the accounts of ………….branch of the company for a period up to ………..,on a remuneration of rupees...... plus out of pocket expenses.”

The chairman will put the motion for discussion and thereafter declared on show of hands that the aforesaid resolution carried unanimously.


TERMINATION OF THE MEETING

The meeting terminated with a vote of thanks to chair.



DATE: CHAIRMAIN……………………















3 Re: STATUTORY MEETING on 19th January 2012, 5:35 pm

csravinderkaur


there is form-22 is prescribed for drafting statutory report.which could be downloded from MCA portal.
thanks

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